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Xerox Enhances its Popular App Gallery with New Business Transforming Apps

Whoever suggested you can have too much of a good thing must not have discovered app technology. We live in an age where we can send invoices, pay vendors, order office supplies, check in for our flight, and even post and share our keynote speech from virtually anywhere in the world, with just a few taps on our smartphone or tablet. The same innovative technology that makes these feats possible continues to evolve, and today it is bringing us a wealth of new apps with their own game changing – business changing – potential. Inside the Xerox App Gallery The Xerox App Gallery offers a wealth of app technology designed to streamline common business processes, resolve challenges, and improve the way you work. As your business grows, the Xerox App Gallery allows your Xerox® ConnectKey® Technology-enabled devices to grow right along with you. The gallery features both Xerox apps and those from third-party developers, like our channel partners. Businesses of all sizes can do everything from scan and convert paper into necessary formats; translate documents via MFP or PC; and even share patient information securely with options like the healthcare app. The Xerox App Gallery is accessible, easy to use, and rich in possibilities for businesses of every size and shape, from those who work on the go and leverage the Cloud, to those with traditional 9-5 offices who store their data in-house. The Updated App Gallery: A New Generation of Business Transforming Apps Xerox’s portfolio of ConnectKey®-enabled devices is hugely popular with small and medium size businesses and experts alike. The latest enhancements mark a new chapter in their mission to disrupt the status quo and innovate the way we work. The Xerox VersaLink® and Xerox AltaLink® series, in particular, are great ways to implement app offerings, technology, including the new App Gallery offerings like: Xerox Connect App for Salesforce: access Salesforce’s Customer Relationship Management system right at the device; upload and share sales management information to client folders by scanning the documents directly into Salesforce. Xerox Audio Documents App: securely transforms hardcopy documents into audio files allowing commuters, multitaskers, or…

Should You Let Your Employees Work from Home?

Telecommuting is on the rise. Some 3.9 million U.S. employees, or 2.9% of the total U.S. workforce, work from home at least half of the time—a 115% increase since 2005—according to the 2017 State of Telecommuting in the U.S. Employee Workforce report from FlexJobs. And for every employee who currently telecommutes, there are many more who wish they could do so: just 7% of U.S. employers offer flexible workplace options for the majority of their employees. Benefits of telecommuting for small businesses Telecommuting has many benefits for telecommuters, such as better health, more job satisfaction and improved quality of life. But employees aren’t the only ones who stand to gain from telecommuting. Here are a few ways telecommuting can boost your business. Helps you attract and retain workers: Some 62% of employees have left or considered leaving a job because it didn’t have work flexibility, and 79% say flexible options make them more likely to stay with an employer. With larger businesses more than twice as likely as small ones to offer telecommuting options to employees, FlexJobs reports, offering this perk can give your small business a real edge in attracting and retaining skilled employees. Saves you money: When employees telecommute, it reduces your business’s expenses for utilities, office space, parking space, storage space and more. It’s estimated that each employee who telecommutes just half their time saves their employer $11,000 a year. Plus, employees themselves save an average of $4,000 a year—the equivalent of getting a raise without you having to increase their wages. Increases business productivity: Time saved commuting can be spent working, making telecommuters more productive than in-office employees. A two-year Stanford University study found telecommuters were more focused and productive, were less likely to stop work early or start late, took less paid time off and took shorter breaks. All told, the average telecommuter gains back the equivalent of 11 workdays per year that would otherwise be spent on the road, according to FlexJobs. Is your business ready to make the switch to telecommuting? Smallbiz expert @Rieva explains why you should and how to get started…

How to Choose the Right Printer for Your Small Business Needs

Printer selection is wider than ever before, offering something for every business, of every industry and size. Yet rather than making your printer purchase easier, the scope of selection can feel overwhelming. In this post, we’ll advise you on the most important features to look for in your next printer. It should help you manage your costs Whether you’re ready to put a managed print program into place today or down the line, the printer you choose for your small business should be equipped with tools that give you the ability to track how your printer is being used. Apps like the Universal Printing Assistant can monitor all of your networked printers automatically, from anywhere, right on your smartphone or tablet. You’ll know when your printers are online, alert, or in need of toner. Understanding your printer usage can help you cut your print costs by reducing the number of documents you print and preventing documents from being left sitting in the printer tray, a move that is not only wasteful but also a security risk. It should have security features built-in A 2017 report from smallbiz.com showed that 43% of cyber attacks target small businesses. One of the most surprising vulnerabilities? The office printer. When making your next printer purchase, ensure it has these security features built-in: Authentication options ensure that the printer will only release documents when users enter their PIN or swipe their badge at the machine. Print encryption protects your data as it moves, ensuring it is safe from creation to destination. Password protected scanning allows you to password protect your PDFs so that only authorized people can access the data they contain. Xerox’s AltaLink® and WorkCentre® EC7836/EC7856 multifunction printers come bundled with McAfee Embedded Control software so you can rest easy knowing that your MFPs and any data associated with them are safe and secure. Common Criteria Reports are available for all of Xerox’s hardware devices, so you can be assured that every device you purchase meets or exceeds industry security standards. With so many different printers and multifunction devices on the market, how do you know which one…

How to Get More Done Without Hiring More Employees

For most businesses, productivity is synonymous with return on investment (ROI). For example, the cost of an employee versus the value that they generate for the business (a difficult number to calculate in any circumstance). But what happens when the business is thriving, with new clients and new projects coming in, but the hiring budget hasn’t caught up with the workflow? Small businesses and startups face this challenge often, as the work required for growth often outstrips the personnel on hand to handle it. Handing over additional responsibilities to already busy and productive employees is a great way to find yourself with even fewer employees than you started with, as overwork is one of the most common causes of turnover. It leads to employees feeling undervalued, disrupts work-life balance, and is just generally terrible for employee morale. So, how can businesses improve productivity without hiring more employees – or overworking the ones they have? 1. Minimize Meetings and Emails Meetings and emails have the same end goal: communicate important information to multiple people as efficiently as possible. So why aren’t they more efficient? And why do we dread them so? It’s true that your business can’t do without them entirely, but there are ways to run better meetings and have fewer of them. Reducing the number of emails you grapple with daily may seem trickier, but it’s not impossible. Start from the top down. Research has shown that when leadership sends fewer emails, their employees are likely to do the same. Encourage your staff to use email efficiently (succinct, to the point copy, clear requests or assignations), and to minimize unnecessary replies. Streamline collaboration. Storing information on a shared system can reduce the need to send emails about things like project updates, problems and contingencies, or documents and files related to a project/client. Consider storing files in a central repository, like the Cloud, and enabling collaboration tools to reduce the need for individual emails. 2. Get More From Your Space Factors as simple as your office layout can have a significant impact on productivity, collaboration, and even employee satisfaction. It’s an…

How to Put Emerging Technology to Work for Your Small Business

Digitization. Social marketing. Document Management. Virtual Office. The Cloud. These are the topics businesses everywhere are buzzing about, rushing to implement, and in some cases, just trying to comprehend. From ownership to management, everyone understands that staying abreast of emerging technology is critical to staying competitive, but it helps to see what successful technology implementation looks like in practice, and how small businesses just like yours are leveraging today’s innovations to their full benefit. Focus on People, Not Products Most business owners are surprised to learn that it’s the people themselves who make new technology effective in the workplace. Too many business owners make the mistake of defining or restricting the role of a new solution or device in the office, when the people who are best positioned to leverage it fully are the folks down in the trenches: your employees. Rather than predetermining what their needs are, or what new piece of tech makes sense for your office (or how to use it): Talk with your employees. What are their main workflow challenges? What capabilities do they feel are lacking in the workplace? Engage a knowledgeable channel partner. Not only will they use the feedback from your team to provide solutions for your specific challenges, they’ll perform their own assessment to see what products, services and solutions make the most sense for your business (and your business dollars). You can find one here. Implement a policy that works. Employees need to have access to new technology that can help them work better. They also need to know how to use it to its full benefit. A training program that properly equips them to use smart printers, access the Cloud, or make changes using metrics from social marketing is critical to getting the most from your technology investment. This is another area where a knowledgeable channel partner can help. New technology should provide flexibility and possibility, not limitations. By trusting your teams with the freedom to explore new ways of working, you’ll allow them to use these innovations in ways that make the most sense for their work responsibilities and…

4 Things Your Remote Teams Wish You Knew

Innovation isn’t always about the tools we use at work. Just as often, it’s about the way we work. As more and more businesses begin to appreciate the benefits of enabling their employees to work remotely, the size of the remote workforce is approaching record numbers. It’s easy to understand why. The idea of breaking free from the 9-to-5 mold is the goal of many an office worker. Being able to work where, and in many cases, when they want makes for a happier and more satisfied worker. Millennials, in particular, are embracing this change to the status quo, so it makes sense to consider this option when recruiting them (and you should definitely be recruiting them). But with rapid growth like this comes an inevitable learning curve. There is no handbook for how a remote office should operate; no precise guideline for what percentage of the team should work this way, or for what percentage of the workweek. Business owners who embrace flexible and remote work options are pioneering a new way to work. Due to the innovative nature of remote offices, best practices for managing remote teams effectively are constantly evolving. At Xerox, we spend our days talking to business owners, managers and employees just like you. Don’t you forget about me! Here’s the innovative technology you need to stay connected to your virtual teams & provide a full in-office experience from anywhere Here are the top four things your remote workers want their teammates to know: It’s Any Time, Not All the Time The flexibility of working remotely is one of the largest draws for most employees. But their in-office counterparts would do well to remember that simply because today’s mobile work tools make it possible to work from anywhere, at any time, doesn’t mean that virtual employees don’t struggle to balance work and home life just like anyone else. It makes sense that they want the same freedom as other employees to say no to meetings, phone calls or emails that take place well outside normal working hours. They also have the reasonable expectation of being able…

How to Customize Your Workflow with Apps

How often do you use apps in your everyday life? As I’m writing this, it’s only 9 a.m. and I’ve already used my weather app, news app (make that multiple news apps), calendar app, Twitter app, iTunes app and a podcast app, just to name a few. For most of us, apps have become indispensable tools for simplifying our daily lives, offering convenience at the tap of a screen. But at work, it’s sometimes a different story. Chances are your team’s day-to-day duties include plenty of time-consuming manual tasks. With so much technology at our fingertips, why aren’t we taking full advantage of apps to improve efficiency and productivity in the workplace? Using Apps to Simplify Workflow Xerox and its third-party partners are here to help, with a collection of business-focused apps you can use with compatible Xerox ConnectKey-enabled multifunction printers and mobile devices. Whether you’re looking to improve your data security, save time or enhance employee efficiency, the tools you’ll find in the Xerox App Gallery can help. The apps in the Xerox App Gallery marketplace are constantly evolving as Xerox and its partners add new apps to serve business owners’ needs. Here are just a few of the apps you will find in the Xerox App Gallery, and ways they can make your business more efficient, secure and productive. SendSecure by XMedius Need to share a sensitive document, or want to send a large audio or video file? The SENDSECURE by XMedius app is a secure file exchange platform. You can upload an unlimited number of files (up to 5TB each) into a SafeBox to share. As files are uploaded, they are automatically scanned with antivirus software and protected during transit with double encryption and two-factor authentication. SendSecure App by XMedius Solutions Inc. – The SendSecure App is a solution allowing Xerox® ConnectKey® enabled multifunction printers to send your files securely through the XMediusSENDSECURE Cloud service. Xerox® Easy Translator Service Do you work with international customers or clients? Then you’ll love how much time you will save with the Xerox® Easy Translator Service. Scan a document on your…

How to Put Powerful ConnectKey Apps to Work Even in the Smallest Office

ConnectKey® Technology transforms and adapts to the office and anywhere employees work, giving them the freedom to be more productive and solve new business challenges as they arise. “Though she be but little, she is fierce.” While Shakespeare obviously wasn’t talking about application technology, he could have been. The size of a fingertip, apps pack a mighty wallop when it comes to the impact they have on our lives. From helping us find a restaurant to managing our banking, connecting us with friends and family, and even putting movies and television shows right in the palm of our hand – from anywhere – apps have completely transformed the way we live, and the way we interact with the world around us. With the launch of its ConnectKey®-enabled family of desktop printers and multifunction printers, Xerox unleashed the power of apps in the workplace, giving businesses the power to simplify their workflows, enable remote teams, translate documents and more, with just a few simple clicks of a button. But too many businesses have dismissed ConnectKey Technology® as being just for the big guys, when in reality, there are right-size devices for even the smallest office. Apps: Your Roadmap to Digital We’ve long evangelized digitization as a better way to work. One of the easiest ways to get started is with simple to use scanning apps that live right on your ConnectKey®-enabled printer or MFP. Some of the most popular scanning apps include: Xerox Scan to Cloud Email makes it easy to scan and email your documents without any email setup. Best of all, it supports virtually every format you’re using, including PDF, PDF/A, XPS, TIFF and JPEG. Xerox Scan to Cloud Email – Scan and email your documents. This simplified scan services requires no email setup. Supported scan output formats include: PDF, PDF/A, XPS, TIFF and JPEG. Xerox Mobile Link App puts a scanner right in your pocket. Mobile Link allows you to easily configure jobs and initiate them directly from your phone. You can even capture images using your smartphone camera when you’re on the go. Xerox Mobile Link App –…

Cloud 101

Cloud computing has been around for quite a while now, but if your understanding of exactly what that term means is a bit, um, “cloudy,” you’re not alone. Consider this post a crash course in “Cloud 101”—what the cloud is, what it can do for you, how it can benefit a small business, and whether it’s safe to use. What is the cloud? You can store data and install software on your computer’s hard drive, or on servers located at your business. However, there are a lot of downsides to these approaches: Your hard drive can crash Your software eventually becomes outdated Servers require maintenance You can only access your data and apps when you’re on that particular computer Sharing files or data with others can be cumbersome In cloud computing, your data is stored on the cloud service provider’s servers, instead of in-house. You can also use cloud-based software, or “software-as-a-service” (SaaS). Instead of downloading and installing software, you subscribe to it for a monthly or annual fee. In both cases, you access your data and your apps through the internet. If you’re understanding of the cloud is a bit…cloudy, this post is the perfect crash course How can the cloud benefit your business?  Cloud computing can save a small business time and money. You don’t have to make a large upfront investment in software; you just pay a small monthly subscription per user. With SaaS, one user can generally use the same software across all their devices—no need to purchase multiple copies. Since the software is continually updated, you don’t have to worry about installing patches or upgrades, and you always have the latest version as soon as it’s available. Cloud-based software means fewer hassles for your IT team (if you have one) or you (if you don’t). It’s kind of like being a renter as opposed to a homeowner. But perhaps the biggest benefit of cloud computing for an entrepreneur is the increased efficiency and productivity it brings. You and your team can access your files, documents, and apps wherever you are. There’s no need to come…

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