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The Best Technology Makes Improvements to Familiar Routines

I love technology that makes my life a little easier. My bank app is, from my perspective, transformational. With nothing more than a few simple taps, I can check my account balances, transfer money, pay bills, even deposit checks—from anywhere, anytime. I’ll go months without having to actually go into the bank. What a timesaver!

Here’s one that I learned about not long ago: instead of typing out my text messages (I’m famous for sending long ones—and yes, actually using punctuation) I can press a button my iPhone, record a voice message and send it right alongside regular texts. Not only does this save me time, but it fixes an inherent problem with text-based messages: you can’t hear inflection so you might not know if someone is being facetious or serious. If you’ve ever confused someone with a text—or even worse, made someone mad—well, you know what I mean.

Real value: simplification where you didn’t know you needed it

Both of these technology examples sought to improve upon familiar routines, ones that most people probably felt were already pretty simple and not particularly burdensome. In my view, technologies like these, which bring a new level of simplification and efficiency to routine processes, are the most beneficial to daily life and thus the most valuable. They can be particularly valuable in small to medium-size businesses, as employees wear many hats and pick up ownership for small, yet critical, tasks outside of their primary job function.

One such small task is maintaining the printers, which means making sure there’s paper in the trays, that the printer is operational (no jams or anything like that), and that the toner/ink isn’t out or running low. Pretty simple, actually. But when one of your other ten side-line responsibilities blows up—or worse, your primary day job—and there are several printers throughout the building (some possibly on different floors) that you need to check—it’s easy to see this slipping. As a result, printer(s) go down, print jobs back up, employees start scrambling, and chaos ensues. You can picture it, can’t you?

How to check all of your network printers simultaneously, without leaving your office

But what if you could check all your printers remotely, in a matter of seconds, to discover if any need attention? It would lighten your workload and free up time so you could focus on more critical tasks. And now it’s possible with the help of the free Universal Printing Assistant app.

Universal Printing Assistant (UPA) lets you monitor all your network printers, regardless of brand, directly from your smartphone or tablet, and shows paper levels, toner/ink levels, and online status. Better still, you can configure the app to automatically email and/or display a notification if a printer enters an alert state. What this means is you don’t need to run around checking each printer every day.

The app does the work for you. In fact, it’ll even do some heavy-lifting. When you need new toner or ink for your printer, UPA tells you when toner is running low and makes it easy to re-order either through Amazon or from your preferred vendor with just a couple taps. All the reorder details are pre-populated for you to confirm your order, so yet another routine task is further simplified.

The free Universal Printing Assistant App is available for download on the App Store and Google Play. It takes just a couple of minutes to setup. Check your printers with a tap, or receive automatic alerts when a printer needs attention. Either way, you’ll get time back in your day and your printers will always be ready to go.

Download the free Universal Printing Assistant app. Life will be a little easier.

 

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Tweet: How the new Universal Printing Assistant app from @Xerox makes your work life a little easier: https://ctt.ec/efFaP+

The post The Best Technology Makes Improvements to Familiar Routines appeared first on Small Business Solutions.

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